Job Description

General Purpose of the Position:

Assist with administrative duties related to the start-up of the Summer Youth program and transition to the role of Worksite Monitor responsible for oversight of Summer Youth Employment Program (SYEP) participants and their interaction at their assigned worksites.

 

Essential Responsibilities and Duties:

Provide administrative support to SYEP staff by preparing correspondence and reports; creating and editing forms and spreadsheets; making phone calls; conducting research; assisting with the participant intake process; setting appointments and performing other clerical tasks as needed.

 

Communicate with coworkers, management, staff, clients, and the general public in a courteous and professional manner.

 

Respond promptly when returning telephone calls and replying to correspondence, emails, and faxes.

 

Monitor and evaluate job sites to ensure contractors are providing safe and secure work environments in compliance with their contracts.

 

Provide technical assistance and guidance to contractors with regard to established rules, regulations, and procedures especially with regard to child labor laws.

 

Monitor and assist participants to ensure compliance with program rules, regulations, and procedures.

 

Distribute and collect biweekly participants’ time sheets ensuring they are accurately completed in accordance with CareerSource Broward (CSBD) policies and procedures and the Fair Labor Standards Act.

 

Provide guidance and counseling to participants as needed.

 

Prepare a variety of weekly reports as needed.

 

Participate in agency’s quality improvement initiatives by continually focusing on and improving customer service.


Supervisory Controls and Guidelines:

 

Conform with and abide by all regulations, policies, work procedures, and instructions.

 

May be assigned other responsibilities on a temporary or ongoing basis as necessary for the delivery of quality service within the Program or CSBD as an organization.

 

Incumbent is under the direct supervision of the Program Manager for Summer Youth Employment Program.  Areas of work are assigned and the incumbent must use independent judgment to determine how to best achieve the established objectives.  The supervisor monitors the work.  CSBD’s personnel rules, policies, and procedures, labor laws, workers’ compensation regulations, technical assistance guides and current best practices research is tools used by the incumbent.

 

This position description in no way states or implies that these are the only job duties to be performed by the employee(s) incumbent in this position.  Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. Incumbent must be able to perform multiple tasks in a fast paced environment with minimal need for corrections.

 

Education, Experience and Knowledge Required:

A high school diploma or equivalent plus a minimum of one year of progressively responsible paid or volunteer experience working with older youth in a structured environment as well as human relations or counseling experience is required.  A bachelor’s degree in education, social work or a related field is preferred.

 

Must be proficient in Microsoft Word and Excel and possess the ability to utilize the Internet to conduct research and obtain data. The ability to establish and maintain effective working relationships with other employees at all levels; the ability to effectively communicate orally and in writing, the ability to prioritize work; the ability to perform many tasks in a short time frame is necessary; and the ability to follow oral and written instructions.  Individual must possess a valid Florida driver’s license and have own vehicle.

 

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.  All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.  The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. 

 

ADA Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be used to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to write, type, handle, or feel; and talk or hear.  The employee frequently is required to reach with hands and arms.  The employee is occasionally required to stand, walk, or climb; or balance; and bend, stoop, or kneel.  The employee must occasionally lift and / or move up to 25 pounds.  Vision abilities required by this job include close vision and ability to adjust focus to read documents, and to drive.

The work environment characteristics are representative of those an employee encounters in an office environment and/or traveling to and conducting site visits at various worksites including parks and daycare centers.