Job Description

Position: DSD Office Adminstratior (Sales and Distribution Coordinator) Category: Office/Clerical
City: Medley State : FL
Branch Name: Miami Dress Code:
Branch Phone: (305) 262-7280 Job ID: 235642
Pay Information: Weekly Order Type: TP
City: Medley State : FL

Sales and Distribution Coordinator

Responsibilities:

    • Manage all office administrative activities, including daily mail and FedEx/UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations
    • Provide support to the sales team and accounting department with daily route paperwork, customer account inquiries
    • Utilize the Encompass Route Accounting System ("Encompass") to help facilitate routes’ needs per location and support throughout the day - opening new accounts, adjusting pricing, and so on
    • Act as liaison between sales team and HR department for simple requests/needs, payroll questions, documentation requests, etc.
    • Professionally answers all incoming office phone calls and ensures all calls are directed accordingly
    • Ensure proper filing and follow proper record retention policy of pertinent documents
    • Plan, coordinate and organize various meetings and events
    • Code and obtain GM approval for all Operating Expenses
    • Where applicable, support sales with Tell-Sell calling duties, account questions
    • Assist employees to maintain records required for compliance with internal policy, State and Federal regulations including driver logs, mileage records, trainings and other records required
    • Support the regional administrative needs of the National Manager
    • Work with Microsoft Office (Excel, PowerPoint, Outlook)

Requirements:

  • High School Diploma or GED required
  • Work collaboratively across the organization, share best practices, lead by example and adhere to Company standards
  • Professional representation of the company and brand when in the market
  • Use hands to finger, handle, or feel/reach with hands and arms
  • Speak, hear, and understand instructions
  • Frequently transition between walking and sitting
  • Occasionally stand and stoop, kneel, crouch, or crawl
  • Prior customer service, human resources, office management, and accounting experience preferred
  • Direct Store Delivery or Route Accounting experience a plus
  • Strong verbal and written communication skills
  • Strong mathematical skills
  • Strong technical skills with smartphone technology
  • Strong organizational skills as demonstrated by an ability to set and handle multiple priorities
  • Exceptional time management skills and punctuality
  • Proficiency in Microsoft Office
    Regularly lift and/or move up to 25 pounds
  • Use specific vision abilities including: close vision, distance vision, peripheral vision, depth perception, and focus adjustment
  • Work with or near moving mechanical parts, moderate to loud noise, outside weather conditions, and/or extreme temperatures
  • Fluent in English, additional language skills an advantage
  • Adaptable and quick to learn new processes and tools.
  • Has a "whatever it takes" attitude.
  • A track record of performance meeting targets and objectives.
  • Self-directed, goal-oriented and flexible, enjoying working in a fast-paced and at times challenging environment.
  • Ability to work cross-functionally and with a wide range of employees with different skill sets.
  • Strong organizational, interpersonal, and communication skills (written and verbal).
  • Application Instructions

    Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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