Job Description

Broward County re-employment organization is l;ooking for a Contract Payment Clerk:

Position Title:              Contract Payment/Admin Clerk                                

FLSA Status:   Non - exempt                                                                        

General Purpose of the Position:

This is a temporary position in our Fiscal department, designed to perform contract payment, in particular OJT and ITA payments, and administrative functions for Fiscal and HR departments in an accurate and timely manner.

 

Essential Responsibilities and Duties:

Review and analyze assigned contract invoices.  Identify discrepancies between  OJT and ITA contracts  with  corresponding invoices.  Resolve discrepancies and approve invoices for payment.

 

Analyze and Report all deviations from Contracts and Budget. Recommend contract amendments where necessary

Provide contract data to providers and their corresponding Program Managers.

 

Coordinate and assist providers with the invoicing process.

 

Prepare a variety of reports including weekly expenditure reports, monthly accrual reports, and invoice spreadsheets.

 

Prepare check requisitions for invoices.

 

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

 

Operate computers programmed with accounting software to record, store, and analyze information.

 

Comply with federal, state, and local governmental procedures and regulations.

 

Classify, record, and summarize numerical and financial data in order to compile and keep financial records, using journals and ledgers or computers.

 

Code documents according to agency procedures.

 

Access computerized financial information to answer general questions as well as those related to specific accounts.

 

Maintain adequate separation of duties as designated by Sr. Vice President and/or stipulated by internal control processes.

 

Operate calculators, typewriters, and copy machines to perform calculations and produce documents.

 

File for the HR and Fiscal Departments and assist in preparation of reports.

 

Maintain and update a variety of logs and reports.

 

Participate in the agency’s hiring process by serving on screening and interview panels as needed.

 

Participate in agency’s quality improvement initiatives by continually focusing on strategic planning and improving customer service.

 

Communicate with coworkers, management, staff, clients, and the general public in a courteous and professional manner.

 

Conform with and abide by all regulations, policies, work procedures, and instructions for internal controls.

 

Respond promptly when returning telephone calls and replying to correspondence, emails, and faxes.

 

Receive and Distribute mail and invoices within the Fiscal Department

 

File and maintain vendor payment files. Assist with processing EmpHire billing for the career centers.

 

Scan and maintain documents where necessary.

 

May be assigned other responsibilities on a temporary or ongoing basis as necessary for the delivery of quality service within the Department or CareerSource Broward as an organization.

 

Supervisory Controls and Guidelines:

Incumbent is under the direct supervision of the Controller.  Areas of work are assigned and the incumbent must use independent judgment to determine how to best achieve the established objectives.  The supervisor monitors the work.  Work is spot-checked by the supervisor for accuracy, completeness and compliance with established procedures and the supervisor is available for assistance if a particularly difficult problem arises.  WIOA regulations, including federal and state rules and guidelines, CareerSource Broward personnel rules, policies, and procedures, labor laws, technical assistance guides and current best practices research are tools used by the incumbent.

 

This position description in no way states or implies that these are the only job duties to be performed by the employee(s) incumbent in this position.  Employee(s) will be required to follow any other job-related

instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

 

Education, Experience and Knowledge Required:

A high school diploma or equivalent plus two years of accounts payable or bookkeeping experience are required.  Experience in Human Resources a plus.

 

Education, Experience and Knowledge Required continued:

 

Must be proficient in all Microsoft Office applications and possess extensive Excel skills, possess ability to efficiently operate a multi-function calculator, possess the ability to utilize state workforce development

databases and possess the ability to utilize the Internet to conduct research and obtain data. The ability to establish and maintain effective working relationships with other employees at all levels; the ability to effectively communicate orally and in writing, the ability to prioritize work; the ability to perform many tasks in a short time frame as necessary; and the ability to follow oral and written instructions are also needed.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.  All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.  The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. 

 

ADA Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be used to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to write, type, handle, or feel; and talk or hear.  The employee frequently is required to reach with hands and arms.  The employee is occasionally required to stand and walk. The employee must occasionally lift and / or move up to 10 pounds. 

 

The work environment characteristics are representative of those an employee encounters in an office environment.